Academy Manager
User guide
Every screen and every rule of Academy Manager, explained with screenshots.
Getting started
First run, the administrator account, and the four-step onboarding that sets language, learner label, currency and your academy profile.
2Dashboard
The home screen: live counts, total debt per currency, quick actions, active classes with their credit settings, debtors and enrollments ending soon.
3Students
The learner list with its six filters and search, the profile with seven tabs, photos, contact shortcuts, referrers and notes.
4Terms & classes
Terms group classes and set default dates; classes carry the teacher, weekly schedule, capacity, tuition, currency and session credits.
5Enrollment
One form that opens the invoice, applies discounts and referral credit, checks capacity and timetable clashes, and can be cancelled cleanly.
6Attendance & session credits
Taking attendance for a class, the four statuses, how session credits are consumed and returned, and where the remaining balance shows.
7Finance ledger
The balance formula, recording payments, discounts and adjustments, editing with a reason, voiding and restoring rows, and the audit trail.
8Referral program
Reward learners who bring others: milestones, percentage credit, caps, pending credit applied at the next enrollment, and the referral tab.
9Notifications
The automatic checks, what each alert means, how duplicates are avoided, and the thresholds you can tune.
10Archive, restore & permanent delete
Why nothing is deleted by default, how archiving cascades and restores faithfully, and the one place where permanent deletion lives.
11Backup & restore
Encrypted .ambak files, creating and downloading them, restoring from a file or from the server, the daily automatic backup, and how the app and the web edition exchange data.
12Settings
Academy profile and country code, language, learner label, currency and calendars, appearance, referral rules, alert thresholds, account, logs and about.
13Mobile app & web edition
What the two editions share, how they differ, and how to move an academy between them.
14Deployment
Run the web edition on Coolify or plain Docker in minutes, the environment variables that matter, and what to back up.
15FAQ & troubleshooting
Short answers to the questions that come up most, and what to do when something looks wrong.